Saying Goodbye

img_1409This week I had to write the final newsletter to the people who have been part of my census team for the past few months. Their contract will be finishing soon, and mine will be over at the end of this month. It has been ridiculously busy, but I have thoroughly enjoyed the job this time around. Five years ago, I wasn’t sure if I would want to do the census contract for a second time. This time I am sure that, given the chance, I would do it again. The cooperation and help that I have had from my team and from my support person in Sydney has been awesome.

It will be really hard to say goodbye.

When we make career changes, we are always faced with the problem of what to say to those we are leaving. We need to say goodbye in the right way so we don’t burn any bridges.

Saying goodbye to your colleagues.

It is often (but not always) a sad time in your lives when you have to say goodbye to your colleagues.

You may be changing jobs, finishing a contract, moving on for whatever reason, or even retiring.

There have been some spectacularly funny farewell letters posted on the internet, but for many, this is not the time to go out with a bang. You may need your colleagues’ help in future for a reference or a contact, or with leads or help in getting a new position.

Your goodbye letters could be for colleagues, your team, your bosses and/or your clients.

In each case, you may select the sections from the following list which are most appropriate.

In your farewell letter, you could:

  • Say how much you have enjoyed working with them
  • Thank them for help or support they have given you, or things you have learned from them
  • Tell them where you are going next and how much you are looking forward to the challenge/ relaxation etc.
  • Give them the name and contact details of the person who will be doing your job in future
  • Say how much you will miss them and add a personal touch
  • Provide your personal contact information so they can keep in touch

If you are sending the note by email, the subject could be:

  • {your name}: staying in touch
  • {your name}: moving on
  • {your name}: update

If you need some samples, please contact me here.


  • Send the email on the day before you leave, so those who want to take the opportunity for a personal goodbye can do so
  • Make it personal
  • Keep a positive tone. Use positive words such as excited, exciting, adventure, success, pleasure, grateful, etc.
  • Never talk about blame or worries
  • Don’t be sarcastic
  • Offer help
  • Make it easy for those who want to, to stay in touch

If you are leaving an out-of-office message or email, this is a good template:

As of (date) I am no longer at (company) because (optional reason). If you need help with (what you used to do), please contact (new person) at (contact information.) If you wish to get in touch with me personally, please use (home email).

If you would like help with farewell letters, resignation letters or with any other types of business writing please contact me here.

Until next time, write well, write with passion, and use all your writing for good.

Posted in writing

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